IT Knowledgebase: Microsoft Office: Thesis Specific

• Why is my thesis filesize so large?
  
• How do I save Visio, PowerPoint, Excel and S-Plus files?
  
• Why is Word automatically creating styles for me?
  
• How do I go to a specific page number with CTRL+Click?
  
• Why is my thesis template shifting .5 inches to the right or left?
  

Why is my thesis file size so large?
The thesis can become very large with no warning. The reason is that every time a graphic is copied and pasted into the template, the entire program is copied in as well. For example, if there are 20 worksheets in an Excel workbook or 20 slides in a PowerPoint presentation, you are not just copying and pasting the worksheet or slide that is displayed. The entire Excel or PowerPoint programs are copied. Each time the same Excel workbook or PowerPoint presentation is copied, this information is repeatedly copied. Hence, a file size of easily 100 MB or more.

NOTES:

• VISIO: There are problems with copying and pasting Visio directly into the thesis. Visio does not always convert well to PDF.
• S-Plus: Copying and pasting S-Plus directly into the thesis can corrupt the file and cause it to repaginate to thousands of pages. It is not possible to save the thesis and the graphic must be deleted to save the thesis and stop it from repaginating.
  

How do I save Visio, PowerPoint, Excel and S-Plus files?
SAVING GRAPHICS (some options are not always available depending on the type of graphic to be imported).

WORD 2010

1. Copy the information to be placed in the thesis
2. On the Home tab ribbon on the left hand side, select the down arrow under Paste and select Paste Special under Paste Options
3. Paste as either Windows MetaFile, Enhanced Metafile or Picture (png)
   

Why is Word automatically creating styles for me?

1. Go to File
2. Options
3. Select Advanced
4. Under Editing Options, Deselect Keep Track of Formatting

How do I go to a specific page number with CTRL+Click?
TURN OFF THE CTRL+CLICK WHEN CLICKING ON A PAGE NUMBER IN THE TABLE OF CONTENTS, LIST OF FIGURES/TABLES-WILL BE ABLE TO JUST CLICK ON THE NUMBER:

1. Go to File
2. Options
3. Select Advanced
4. Under Editing Options, Deselect Use CTRL + Click to follow hyperlink

Why is my thesis template shifting .5 inches to the right or left?
TURN OFF THE BALLOON FUNCTION FOR TRACK CHANGES (THIS CAUSES THE THESIS TEMPLATE TO SHIFT .5 INCHES TO THE RIGHT OR LEFT):

1. On the Review tab ribbon
2. Track Changes
3. Click on the down arrow under Track Changes
4. Select Track Changes Options
5. Under Balloons
6. Select Never from the down arrow